Join Our Team

Are you passionate about all things Saskatoon? So are we!

Our dynamic team excels in marketing and managing the authentic experiences of our city — at home, across the country, and around the world. Browse our current job openings below and see how you can build an exciting career as part of the Discover Saskatoon team.

Discover Saskatoon is the city’s destination management and marketing organization. We are a passionate and collaborative team that celebrates the people, experiences, and businesses that make our city remarkable. By sharing Saskatoon’s stories with the world, we build community pride, attract visitors, and strengthen the local economy.

As the internationally accredited destination management organization for Saskatoon, we operate at the intersection of tourism, partnerships, and community impact. At Discover Saskatoon, creativity meets purpose. You will join a team that values innovation, accountability, and community, and offers meaningful work with the opportunity to make a lasting impact on Saskatoon’s visitor economy.

Executive Assistant to the CEO

Position Overview

The Executive Assistant to the CEO provides dedicated, high-level executive and governance support to the Chief Executive Officer, enabling the CEO to operate with focus, clarity, and strategic effectiveness.

This role serves as a trusted partner to the CEO, managing executive priorities, coordinating board and governance processes, and handling sensitive communications with precision and discretion. The Executive Assistant ensures the CEO’s time, attention, and information flow are aligned with organizational priorities and governance requirements.

Success in this role requires exceptional judgment, organization, and confidentiality, along with the ability to anticipate needs, manage complex schedules and competing priorities, and support executive and board operations in a fast-paced, senior-level environment.

Mindset

● Customer-Centred Approach: Builds and maintains trusted, professional relationships with members, partners, and stakeholders that reflect Discover Saskatoon’s values and commitment to community growth.

● Integrity and Accountability: Upholds transparency, professionalism, and responsibility in communication, data handling, and decision-making.

● Collaboration: Works proactively with internal teams and external partners to align goals, share insights, and deliver consistent results and support communications and joint initiatives.

● Adaptability: Responds effectively to evolving priorities, operational needs, and changing circumstances while maintaining composure and focus.

● Continuous Improvement: Actively seeks feedback and identifies ways to improve operational efficiency, service delivery, and internal coordination.

● Community Engagement: Represents Discover Saskatoon with pride and professionalism, contributing to a positive, inclusive workplace culture.

● Strategic Thinking: Understands how daily operations support broader organizational goals and contributes to long-term sustainability

Skillset

Executive Judgment & Prioritization

● Executive Prioritization: Manages the CEO’s calendar, inbox, and commitments with a strategic lens, ensuring time and attention are aligned to the highest-impact priorities, governance requirements, and organizational objectives.

● Anticipatory Executive Support: Proactively identifies upcoming needs, risks, and pressure points by staying informed on priorities, schedules, and deliverables, preparing information, materials, and options in advance.

● Request Coordination & Prioritization: Coordinates incoming requests with sound judgment, assessing urgency and context, and ensuring items are addressed efficiently while supporting the CEO’s focus on key priorities.

● Context Management: Maintains awareness of organizational initiatives, board cycles, and external commitments to provide context-aware support and prevent scheduling conflicts or missed dependencies.

● Follow-Through & Accountability: Tracks commitments, decisions, and action items arising from executive meetings and discussions, ensuring timely follow-up and completion.

● Composure Under Pressure: Maintains professionalism, discretion, and calm judgment in fast-paced or high-stakes situations, adapting priorities as needed without loss of accuracy or trust.

Governance & Board Administration

● Governance Administration: Serves as the primary administrative liaison to the Board of Directors and committees, coordinating meeting logistics, schedules, and communications to support effective and compliant governance processes.

● Board Documentation & Compliance: Prepares, organizes, and distributes board and committee agendas, minutes, reports, and governance materials with a high degree of accuracy, consistency, and confidentiality, ensuring materials are complete, well-structured, and delivered within required timelines.

● Governance Timelines & Cycles: Manages board and committee calendars, meeting cycles, and submission deadlines, ensuring governance activities align with established schedules and statutory requirements.

● Accountability & Action Tracking: Accurately tracks board motions, decisions, and action items, maintaining organized records and following up with appropriate parties to ensure commitments are completed on time.

● Record Integrity & Organization: Maintains orderly, up-to-date governance records and documentation, ensuring information is easily retrievable and audit-ready.

Executive Communication & Coordination

● Confidential Communication Management: Manages sensitive correspondence, information, and communications with a high degree of discretion, professionalism, and judgment, ensuring confidentiality is maintained across all executive and governance interactions.

● Executive Documentation & Messaging: Drafts, reviews, and organizes briefing notes, presentations, reports, and executive materials that accurately reflect the CEO’s voice, priorities, and organizational context, with close attention to detail, clarity, and timelines.

● Stakeholder Communication Coordination: Coordinates communications and interactions with senior leaders, board members, partners, and external executives, ensuring information is accurate, timely, and aligned across stakeholders.

● Information Flow & Follow-Up: Ensures executive communications, requests, and decisions are clearly documented, appropriately shared, and followed up on, reducing miscommunication and ensuring continuity.

● Professional Tone & Representation: Maintains a consistent, professional tone in all executive communications, representing the CEO and Discover Saskatoon with credibility and respect.

Strategic & Operational Support

● Strategic Follow-Through: Tracks CEO-led initiatives, decisions, and commitments, maintaining clear records and timelines to ensure actions are completed and deadlines are met.

● Executive Logistics & Coordination: Manages complex executive travel, scheduling, and expense processes with a high degree of accuracy and organization, ensuring details are handled efficiently and in alignment with policies and timelines.

● Operational Readiness: Anticipates logistical and administrative needs related to executive activities, preparing information, materials, and schedules in advance to support smooth execution.

● Responsiveness Under Pressure: Responds promptly and professionally to urgent or time-sensitive executive needs, adapting priorities as required while maintaining accuracy, discretion, and composure.

Key Indicators

● Executive Organization & Prioritization: CEO calendar, inbox, and commitments are well organized, current, and aligned with priorities.

● Governance Accuracy & Timelines: Board and committee materials are accurate, complete, and delivered within required timelines.

● Governance Follow-Through: Governance records, decisions, and action items are clearly documented and followed up on.

● Executive Communication Quality: Executive communications and materials are clear, professional, and require minimal revision.

● Strategic & Operational Follow-Through: CEO-led initiatives and commitments are tracked and progress as planned.

● Executive Logistics Accuracy: Executive travel, scheduling, and expenses are handled accurately and efficiently.

● Confidentiality & Professional Trust: Confidential information is managed with discretion, and the CEO and Board express confidence in the reliability of executive support.

Toolset

● Executive Productivity & Communication Tools: Microsoft Outlook, Teams, Word, Excel, and PowerPoint for executive scheduling, communication, document preparation, tracking, and coordination.

● Document Management & Records Systems: SharePoint and other document management systems for organizing, maintaining, and retrieving executive, governance, and organizational records.

● Board & Governance Tools: Board management platforms and governance tools used to prepare, distribute, track, and archive board and committee materials, agendas, minutes, and action items.

● Executive Expense & Travel Systems: Expense management and travel booking systems used to coordinate executive travel, process expenses accurately, and ensure compliance with internal policies.

● CRM & Reporting Tools (Executive-Level Use): CRM and reporting tools used to support executive-level coordination, stakeholder tracking, and information management, without system ownership or analytics responsibility.

● Scheduling & Coordination Tools: Calendar, scheduling, and coordination tools used to manage complex executive schedules, meetings, and governance timelines.

Experience & Relevance

● 5+ years of experience supporting senior executives, boards, or governance bodies.

● Demonstrated experience in executive administration, governance coordination, or strategic support roles.

● Proven ability to handle confidential information with discretion.

● Exceptional organizational, communication, and judgment skills.

● Experience in a complex, fast-paced organization; nonprofit or public-sector experience is an asset.

What We Offer

Discover Saskatoon offers a comprehensive and competitive total rewards package designed to support your well-being and professional growth. Our compensation is aligned with market standards and complemented by a range of benefits and perks, including:

● Comprehensive Benefits Plan

● Flexible Health & Wellness Spending Account

● Employee & Family Assistance Plan

● 5% Matching RRSP Contributions

● Paid Parking & Corporate Cell Phone

● Professional Development Opportunities

● Additional Paid Time Off

● Exclusive Perks

Specialist, Business Development Support

Position Overview

As the Specialist, Business Development, you will play a key role in advancing Discover Saskatoon’s business event attraction and sales strategies by supporting lead development, bid execution, and client servicing across the sales cycle. Working collaboratively with internal teams, industry partners, and national and international clients, this role helps ensure Saskatoon remains competitive, responsive, and top of mind in the global business events marketplace.
You will support the research, qualification, and management of high-value leads; coordinate bid submissions, site visits, familiarization tours, and in-market activations; and maintain accurate CRM and pipeline records aligned with strategic priorities. Serving as a connector between clients, conference committees, venues, hotels, and service providers, you will help deliver seamless client experiences, strengthen partner relationships, support evolving sales strategies, including targeted prospecting in new markets, and contribute to initiatives such as Discover Saskatoon’s Legacy Project.

Mindset

● Integrity and Accountability: Upholds transparency, professionalism, and responsibility in communication, data handling, and decision-making.

● Collaboration: Works proactively with internal teams and external partners to align goals, share insights, and deliver consistent results and support communications and joint initiatives.

● Adaptability: Responds effectively to evolving priorities, market changes, and operational needs while maintaining composure and focus.

● Continuous Improvement: Actively seeks feedback and identifies ways to improve member engagement, reporting, and operational efficiency.

● Community Engagement: Represents Discover Saskatoon with pride and enthusiasm at community and industry events, fostering goodwill and visibility.

● Strategic Thinking: Balances relationship-building with business priorities, ensuring all actions support Discover Saskatoon’s strategic plan.

Skillset

Sales & CRM Management

● Pipeline Coordination: Support the full business development sales cycle by managing leads, traces, follow-ups, and conversion tracking with Discover Saskatoon’s CRM (Simpleview and CVENT).

● CRM Integrity & Reporting: Maintain accurate, up-to-date records of lead activity, proposals, and client communications, ensuring data quality, accountability, and timely reporting.

● Sales Enablement: Prepare bid materials, proposals, RFP responses, and supporting documentation in collaboration with Business Development and Marketing teams.

● Performance Monitoring: Track pipeline health, deadlines, and conversion metrics to ensure sales momentum is maintained and opportunities progress effectively.

Bid Development & Event Actualization

● Bid Coordination: Support the end-to-end bid development process, including deadline management, partner engagement, letters of support, financial documentation, and final submissions.

● Event Servicing & Execution: Assist with the actualization of business, sporting, and major events by supporting planners and ensuring alignment between client needs and Saskatoon’s destination offerings.

● Legacy Program Support: Contribute to Discover Saskatoon’s Legacy Program by supporting case studies, documentation, partner coordination, and the amplification of long-term event impact. Client, Partner & Stakeholder Collaboration

● Partner Liaison: Serve as a key connection point between clients and local partners, including venues, hotels, food & beverage providers, transportation services, and community organizations.

● Stakeholder Engagement: Support conference host committees, destination sales meetings, and partner communications to strengthen collaboration and event success.

● Relationship Management: Help build and maintain strong working relationships with members, partners, and external stakeholders to support bid development, servicing, and long-term engagement.

● Professional Representation: Represent Discover Saskatoon at meetings, site visits, networking events, and industry functions as required.

● Lead Research & Qualifications: Support research, qualification, and development of new business event opportunities.

● Market Intelligence: Provide on-the-ground support during events, FAMs, and client hosting, including transportation coordination, hospitality logistics, and issue resolution.

● Tradeshow & Sales Mission Support: Support in-market activations, tradeshows, and sales missions through planning, logistics, scheduling, and team coordination.

FAM Tours, Site Visits & In-Market Support

● FAM & Site Visit Coordination: Assist with the planning, coordination, and hosting of familiarization tours and site visits, including itineraries, logistics, and issue resolution.

● In-Market Support: Provide on-the-ground support during events, FAMs, and client hosting, including transportation.

● Tradeshow & Sales Mission Support: Assist with contract list development and directed outreach initiatives that support pipeline growth and need-period strategies.

Integration & Communication

● Internal Collaboration: Work closely with Business Development, Marketing & Communications, and partner teams to ensure sales efforts are aligned with brand, content, and campaign priorities.

● Content & Communication Support: Provide input, data, and materials to support business event communications, presentations, and industry reporting.

● Reporting & Accountability: Support monthly, quarterly, and annual reporting requirements, ensuring timely submission of accurate sales, pipeline, and impact data.

Key Indicators

● Sales Pipeline & CRM Performance: Maintains a minimum 95% accuracy rate across CRM records, ensuring 100% of assigned leads, follow-ups, and deadlines are actioned on time. Demonstrates consistent progression of qualified leads through the sales funnel, supporting year-over-year growth in active opportunities and bid submissions.

● Bid execution & Event Actualization: Ensures 100% completion of assigned bid submissions, site visits, and FAM tours by meeting defined timelines, documentation requirements, and partner commitments. Contributes to increased bid competitiveness and successful event execution through coordinated servicing and stakeholder alignment.

● Client & Partner Satisfaction: Achieves a 90% or higher satisfaction score from clients, planners, and industry partners through post-event and post-engagement feedback. Demonstrates strong relationship management, responsiveness, and effective coordination across event servicing and in-market activities.

● Prospecting & Market Development Support: Supports pipeline growth by contributing to targeted prospecting initiatives in priority and emerging markets, resulting in measurable increases in qualified leads aligned with strategic need periods and sales priorities.

● Reporting, Accountability & Strategic Contribution: Delivers 100% of required sales, pipeline, and impact reports on time with a minimum 95% accuracy rate. Demonstrates measurable contribution to Discover Saskatoon’s strategic priorities, including the Legacy Program, destination competitiveness, and cross-team collaboration.

Toolset

● CRM & Sales Systems: Proficient in CRM platforms such as Simpleview and CVENT to manage business event leads, track sales pipelines, coordinate bids, and maintain accurate client and partner records

● Proposal & Presentation Tools: Experienced with Microsoft Word, PowerPoint, and PDF tools to develop RFP responses, bid submissions, proposals, and client-facing presentations.

● Project & Event Management: Skilled in using project management tools, shared planners, and scheduling systems to coordinate site visits, FAM tours, tradeshows and in-market activations.

● Collaboration Tools: Uses Microsoft Teams, Outlook, and SharePoint to support cross-team collaboration, partner communication, and document management.

● Data & Reporting: Proficient in Excel and reporting tools to track pipeline performance, generate sales and impact reports, and support data-driven decision making.

Qualifications

● 5+ years of experience in business development, sales, or event coordination, preferably in the tourism, hospitality, or event management sector.

● A degree or diploma in business, tourism, event management, or a related field is an asset.

● Strong understanding of the business event and meeting planning industry.

● Proven ability to manage bids, proposals, and RFP processes.

● Experience coordinating site visits, FAM tours, and industry tradeshows.

● Proficiency in Microsoft Office, CRM systems (Simpleview, CVENT), and database management.

● Strong stakeholder relationship management skills, with the ability to collaborate across multiple industry partners.

● Excellent organizational and project management skills, with the ability to handle multiple priorities.

● Effective written and verbal communication skills, including report writing and presentation development.

● Ability to travel within Canada and internationally as required for site visits, tradeshows, and sales missions.